Fight Payment Fraud Within Your Organization

Tom Hoffman

Tom Hoffman

December 09, 2019

After one experience of fraud, your business is a target for future attacks. Learn why payments fraud is on the rise—and how to help protect your business.

Payments fraud is an increasing concern that virtually no organization is immune to, and it’s occurring with increased frequency. In fact, payment fraud reached a new high in 2018, with 82% of organizations reporting fraud incidents, according to this year’s Association for Financial Professionals (AFP) Payments Fraud & Control Survey. Moreover, in the past five years, fraud activity has increased dramatically, with a record-setting high of 20% in 2018.

“Every type of organization is at risk of payments fraud, and it can take weeks or even months for them to realize they were targeted if the proper controls are not in place,” says Mike Moder, Western Alliance Bank Security and Fraud Management Director. “We see companies facing financial and non-financial impacts, from significant cost damage and clean-up efforts to exposure of confidential information and damage to their reputation.”

And once your organization experiences fraud, you’re a target for future attacks through other methods. We’ll explore why payments fraud is on the rise—and the steps you can take to help protect your organization.

Which organizations are most likely to be targets of payments fraud?
Both small and large organizations are at risk of payments fraud. And the risk extends across all departments—it’s not the finance team. The FBI recently reported that HR departments are becoming a prime target for cybercriminals, who try to change account numbers and attack direct deposits paid through ACH credits.

Why is payments fraud increasing?
Despite increased focus and millions of dollars spent on prevention via law enforcement, training and tech solutions, payments fraud is still on the rise for two primary reasons: Ongoing technology advancements have enabled cybercriminals to become more sophisticated and find new ways to target their victims. And with an increase in online transactions, fraudsters have more opportunities to attack an organization than ever.

Which payment methods are targeted most frequently?
Checks and wire transfers are the methods most frequently targeted for fraud. But those fraudulent activities are on the client, while there is a noticeable increase in fraudulent ACH debits and credits. ACH transactions are typically safer and more difficult to compromise, but this increase suggests that cybercriminals are getting smarter with their tactics. In these cases, it’s usually not the payment method itself that’s being compromised but the processes leading up to payment initiation—and ACH fraud activity is frequently connected to phishing scams and business email compromise (BEC).

What steps can you take to help protect your organization?
While there’s no one-size-fits-all cybersecurity solution, there are internal controls to help protect your organization, including:

  • Documenting critical banking processes and approval steps for your company and not deviating from them.

  • Inspecting financial statements immediately against your internal records.

  • Segregating financial duties to prevent internal fraud.

  • Taking inventory of check supply regularly, and restricting employee access.

  • Paying vendors by ACH credits rather than allowing ACH debits to your account.

  • Verifying new supplier entries to help protect accounts payable.

  • Using a single, dedicated computer for critical online banking function to avoid corruption introduced through emails or other unsecure sources. (This is a critical strategy to avoid BECs, which are a massive threat to businesses.)

  • Maintaining constant vigilance: The longer it takes to identify fraudulent activity, the lower the chances of recovery.

Still, cybercriminals are constantly evolving their tactics and developing new strategies for gaining access to sensitive data. To combat this, a robust cybersecurity policy must go beyond simply identifying your company’s exposure to risks posed by hackers, scammers, malware and ransomware.

What solutions does Bridge Bank offer to help safeguard your account?
We utilize authentication for login and transactions approval and entitlements that control what features a user can access, the accounts they can access and the payment limits which may be used. In addition, we have various fraud prevention solutions, such as Positive Pay1, a fraud detection tool used by an estimated 88% of organizations to guard against check fraud.

About Us

Bridge Bank

Bridge Bank, a division of Western Alliance Bank, Member FDIC, delivers relationship banking that puts clients at the center of everything. Founded in 2001 in Silicon Valley, Bridge Bank offers a full spectrum of tailored commercial banking solutions, as well as specialized expertise focused on life sciences and technology and innovation companies, at every stage in their life cycle, through its offices in major tech hubs across the country. Bridge Bank also serves the private equity and venture capital communities and provides business escrow services. Bridge Bank is part of Western Alliance Bancorporation, which has more than $70 billion in assets. Major accolades include being ranked as a top U.S. bank in 2023 by American Banker and Bank Director. As a regional bank with significant national capabilities, Bridge Bank delivers the reach, resources and local market expertise that make a difference for customers.

1. Refer to disclosures provided at account opening, the Business Schedule of Fees, and Pro Forma for additional information.